![\"\"](\"https:\/\/i0.wp.com\/sites.udmercy.edu\/campusconnection\/wp-content\/uploads\/sites\/106\/2026\/04\/reading-computer.jpg?resize=300%2C151&ssl=1\")
Email is one of the easiest ways to connect with people\u00a0\u2014\u00a0as long as\u00a0everyone can actually read and understand what you send.\u00a0Accessible emails make sure your message works for\u00a0all\u00a0recipients, including people using screen readers, mobile\u00a0devices\u00a0or assistive technology.<\/p>\n
The good news? A few thoughtful habits go a long way.<\/p>\n
It might be tempting to design a beautiful graphic and send it as your email. However, doing so\u00a0creates\u00a0major accessibility\u00a0barriers,\u00a0and many of your own colleagues\u00a0won\u2019t\u00a0be able to read your message.<\/p>\n
If your key message lives inside a graphic, some recipients may never receive it. Why?<\/p>\n
Instead: <\/strong><\/p>\n Images are great for adding personality and visual interest\u2014but they\u00a0shouldn\u2019t\u00a0be the only way your message is delivered.<\/p>\n Quick check:\u00a0<\/strong>If you removed every image, would your email still make sense?<\/p>\n Alt text is a short description of an image.<\/p>\n W<\/strong>hy it matters<\/strong>: People using screen readers rely on alt text to understand images.<\/p>\n Quick\u00a0check:<\/strong>\u00a0If the image disappeared, would your message still make sense?<\/p>\n Why it matters<\/strong>: Screen readers often scan emails by headings. If everything is one big block of text,\u00a0it\u2019s\u00a0much harder to navigate.<\/p>\n Avoid generic phrases like:<\/p>\n Instead, describe the destination:<\/p>\n Why it matters<\/strong>: Screen reader users often navigate by links alone. \u201cClick here\u201d gives them no context.<\/p>\n Q<\/strong>uick\u00a0check<\/strong>: Ask yourself\u2014would this link make sense out of context?<\/p>\n Quick\u00a0check<\/strong>:\u00a0If you\u00a0must\u00a0squint,\u00a0it\u2019s\u00a0probably not\u00a0accessible.<\/span><\/p>\n If\u00a0you\u2019re\u00a0highlighting something important:<\/p>\n Example<\/strong>:\u00a0Instead of just red text, write: \u201cImportant: Registration closes Friday.<\/strong>\u201d<\/p>\n Why it matters<\/strong>: Some users\u00a0can\u2019t\u00a0distinguish certain colors.<\/p>\n Most people read emails on their phones.<\/p>\n Why it matters<\/strong>: Accessibility and mobile usability go hand in hand.<\/p>\n Accessible emails aren\u2019t about perfection\u2014they\u2019re about intention.<\/p>\n If your message is clear, well-structured and thoughtful, you\u2019re already doing most of the work. These small choices help ensure that everyone\u2014no matter how they access email\u2014can read, understand and engage with what you send.<\/p>\n Your colleagues can’t read your emails? Find out why with the following tips and tricks to making your emails accessible. <\/p>\n","protected":false},"author":677,"featured_media":25743,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[6],"tags":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/sites.udmercy.edu\/campusconnection\/wp-content\/uploads\/sites\/106\/2026\/04\/reading-computer.jpg?fit=686%2C346&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/pbwnTV-6H9","_links":{"self":[{"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/posts\/25739"}],"collection":[{"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/users\/677"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/comments?post=25739"}],"version-history":[{"count":7,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/posts\/25739\/revisions"}],"predecessor-version":[{"id":25750,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/posts\/25739\/revisions\/25750"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/media\/25743"}],"wp:attachment":[{"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/media?parent=25739"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/categories?post=25739"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.udmercy.edu\/campusconnection\/wp-json\/wp\/v2\/tags?post=25739"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
Add\u00a0alt\u00a0text to\u00a0images\u00a0<\/strong><\/h6>\n
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Use clear, simple structure\u00a0<\/strong><\/h6>\n
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Use\u00a0meaningful\u00a0links\u00a0<\/strong><\/h6>\n
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Make your email easy on the eyes, choose Readable Fonts and\u00a0Colors<\/strong><\/h6>\n
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![\"\"](\"https:\/\/i0.wp.com\/sites.udmercy.edu\/campusconnection\/wp-content\/uploads\/sites\/106\/2026\/04\/san-serif-fonts.png?resize=179%2C205&ssl=1\")
Use simple fonts (Arial, Calibri, etc.): Any text you use should be 12 point or larger for on\u2011screen readability and use sans-serif fonts, like Arial, Calibri or Verdana.\u00a0\u00a0Sans-serif fonts don\u2019t have the little decorative lines on the ends of letters, making them easier for most people to read.<\/li>\n![\"\"](\"https:\/\/i0.wp.com\/sites.udmercy.edu\/campusconnection\/wp-content\/uploads\/sites\/106\/2026\/04\/contrast.jpg?resize=212%2C219&ssl=1\")
Why it matters<\/strong>: Low contrast or tiny fonts make reading difficult for many people,\u00a0not just those with visual impairments.<\/span>\u00a0<\/span><\/p>\nDon\u2019t rely on color alone\u00a0<\/strong><\/h6>\n
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Keep it mobile-friendly\u00a0<\/strong><\/h6>\n
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Final\u00a0thought\u00a0<\/strong><\/h6>\n
Related Links<\/h6>\n
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